Daniel Spravtsev
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Subtasked

Kanban and studio money — in one system

Task management and agency billing together: a task reaches “Done” and Subtasked raises the invoice and the delivery note itself. Sprints, retainers, counterparties, contracts and Trello import.

I want this product → See the board
2 in 1tasks + billing
Realtimeno page reloads
Trelloboard import
Backlog 3
Payment module
8hDS
Dashboard design
5hAK
Set up notifications
3hMP
In progress 1
Trello import
6hVS
Review 1
Landing page markup
10hIP
Done 1
Auth and roles
7hDS
Task done → invoice and delivery note generated automatically
2 in 1
tasks and money in one place
0
payment schemes per invoice
Realtime
updates without reloading
Trello
board import in one click
Live feed

Everything that happens is visible

Tasks, invoices, comments and signatures update in real time — no page reload needed.

The problem

Tasks live in one place,
money in another

Studios run their work in a task tracker while invoices and delivery notes are done by hand in spreadsheets and Word. The data drifts apart, things get forgotten, and issuing documents turns into a chore. Subtasked joins kanban and billing: work and money live in one system, directly linked.

Two modes

For yourself or for the studio

Personal kanban

A clean board with no counterparties, invoices or money — just tasks and sprints.

Studio and freelance

The full set: counterparties, invoices, documents, hourly rates, delivery notes and retainers.

Depth

What a task is made of

It is not just a card with a title. Every task carries a time estimate, priority, dates, participant roles, subtasks and a direct link to money.

Estimate in hoursPlanned time is the basis for cost, hourly rates and retainers.
5 priority levelsFrom “low” to “critical” — colour coded and filterable.
Dates and deadlinesPlanned start and finish; reminders 24 hours out, an hour out and when overdue.
Participant rolesReporter, owner, assignee and watcher — for individuals and teams.
SubtasksA large task breaks down into subtasks with their own statuses and estimates.
Labels and billabilityColour labels and a “billable” flag — for grouping and for landing on an invoice.
Low Normal Medium High Critical
The trick

From task to money — automatically

Completed tasks and sprints turn themselves into an invoice and a delivery note. No copying hours into documents by hand.

Task donehours on the task are locked in
Invoiceupfront, on completion or in instalments
Delivery notea document on the studio’s template
Paymentstatuses, reminders and a payment QR code
Paperwork

Invoices, notes and contracts — from templates

Documents are assembled from tasks using your templates, keep a version history and are signed online with a legally valid electronic signature.

Invoices

Flexible payment schemes — in full, in equal parts or on your own schedule. Each invoice’s status is visible from draft through to “paid”.

Delivery notes

Generated from completed tasks and sprints. The template is tailored to your studio’s style and details.

Contracts and signing

Document version history and multi-party electronic signing — we record who signed and when.

Retainers — prepaid hours Recurring monthly services Counterparties: registration and bank details Bank integration Payment QR codes Online receipts Overdue payment reminders
Analytics

The studio at a glance

Revenue by month and invoice statuses — visual and in real time. The figures below are demo data.

Revenue by month
thousands
Invoice statuses
current period
Notifications

Nothing important gets lost

11 event types with fine-grained per-board settings and three delivery channels. Deadlines remind you 24 hours out, an hour out and when overdue.

Task assigned@ mentionNew commentReaction to a commentDeadline approachingTask reopenedTask createdTask changedInvoice createdInvoice unpaidSprint progress
In appAn event feed behind the bell icon
EmailMessages for the key events
Push notificationsDelivered to the browser even with the tab closed
Capabilities

Everything a studio runs on

Kanban and sprints

Boards, columns with work-in-progress limits, sprints, priorities and deadlines.

Invoices and notes

Documents generated from tasks on the studio’s templates, exportable to PDF.

Retainers

Prepaid hours: the system draws task time from the pool by itself.

Counterparties and contracts

Clients and contractors, contracts with versions and signing.

Trello import

Move boards, cards and comments over from Trello without retyping.

Realtime and comments

Updates without reloading, mentions, reactions and discussion inside tasks.

Activity log

A full change history: who changed what and when on a task, invoice or document.

Roles and access

Roles at project, board and task level, plus invitations by link.

Filters and search

Search across tasks, filters by sprint and priority, custom sorting.

Under the hood

What it is built on

LaravelLivewireAlpine.jsRealtime UIDocument editorPDF generationTrello APIQR payments

Need a SaaS platform for your niche?

From kanban and realtime to billing, documents and integrations — I design and build complex B2B products end to end.

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